Course 3 System and Database Access

Healthcare Data Mining requires that you have computer access to certain VA systems and databases. It is imperative that you start this process early so that you are guaranteed that software and access is available by the start of the course. 

Click the following link to view a flowchart of the needed system and database systems you need access to and how to test: HACP Course 3 Database Access Check .


For STEP 1 in the flowchart, confirm that you have ProClarity software installed.  If you do not, follow these directions:

Instruction Set AInstalling ProClarity Software - What do I need to know to install Proclarity Software

Or contact your local IT support and request access that they install the ProClarity software on your desktop.


For STEP 2 in the flowchart, the following link is the Briefing Book file for you to attempt to open with ProClarity while behind the VA firewall or on a VA computer to see if you already have access to VSSC: Course 3 VSSC Test File

If you are not able to see data views in the STEP 2 test, you need to request access to VSSC. Following these directions:

Instruction Set B:  Request VSSC Access

    1. Download this file:  VSSC request form (VA form 9957)
      Note:  key information is already pre-filled out in this form such as “Type of Access à NSSD, PHI level access to VSSC web data and PHI level access to DSS web data”. 
       
    2. In Section 2 (Customer information), enter your information in Box A, D, F, J, and K.
       
    3. In Section 4 (Signatures), for Box A, type your name and title.  Include your signature.  Date your signature in Box B.  For Box C, enter in your supervisor’s name and title.  They are to sign.  The date of their signature goes in Box D. You are strongly encouraged to USE EMAIL AS A WAY TO ROUTE FOR SIGNATURE. If needed, attached is a routing and transmittal form explaining why you need access.
       
    4. Submit the VSSC request form to your facility’s designated CUPS/National Data Systems Point of Contact (POC).  Your local CUPS POC can make a new or edit an existing entry in the NSSD. They also need to sign the form in Box GClick here to find your local CUPS/National Data Systems POCs.  You need to be behind the VA firewall to access the link.  You are strongly encouraged to USE EMAIL AS A WAY TO ROUTE FOR SIGNATURE.

    5. The request process needs to start early with frequent follow-up to make sure it is done.  Electronic signatures are strongly suggested to facilitate the provisioning process.

    6. Any questions regarding access to VSSC/DSS web products can be submitted here: https://help.vssc.med.va.gov/   (select the Data Access Program area).  You need to be behind the VA firewall to access the link.
       
    7. Your CUPS POC should notify you when you have access.
       
    8. You can test and/or verify your access by opening the VSSC test file.

For STEP 3 in the flowchart, the following link is the Briefing Book file for you to attempt to open while behind the VA firewall or on a VA computer to see if you already have access to ARC: Course 3 ARC Test File

If you are not able to see data views in the STEP 3 test, you need to request access to the ARC. Following these directions:

Instruction Set C:  Request ARC Access

    1. Download and print the Request Form.
       
    2. Complete all blanks on the form and manually sign the “COMPUTER ACCESS AGREEMENT”.
       
    3. Have the form signed BY THE DIRECTOR (no designees).  You are strongly encouraged to USE EMAIL AS A WAY TO ROUTE FOR SIGNATURES.  If needed, attached is a routing and transmittal form explaining why you need access.

    4. The request process needs to start early with frequent follow-up to make sure it is done.  Electronic signatures are strongly suggested to facilitate the provisioning process.
       
    5. Fax the completed form to the ARC ISO at 781-849-0306.
       
    6. For assistance Contact the ARC Customer Service Help Desk.
       
    7. You can test and/or verify access by opening the ARC test file.